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Attendance Codes 

EXPLANATION OF ATTENDANCE CODES:  An absence that has not been cleared by parents changes to “CUT” if not cleared within 48 hours.

ACT                         

School-related activity (Field trips, Leadership, Vocal and Instrumental Music, Theater, Dance, Sports)

ADM

Student was meeting with their AP or Counselor

CUT

Absence that was not cleared within 48 hours

CNS

Class not in session

EDE

Early dismissal excused (illness, court, funeral, school activity, etc.)

EDU

Early dismissal unexcused (early dismissal due to personal reason)

EDY

Excused tardy

EXC

Excused absence (funeral, court appearance, college visit, etc.)

HHC

Home hospital complete HHN Home hospital incomplete

ILL

Absence due to illness or a medical appointment

INH

In-house suspension

ISC

Independent study complete

ISN

Independent study incomplete

PBS

Present in class before suspension

SUS

Suspension

TDY

Tardy (tardy due to personal reason not excused per State Ed Code)

UNX

Unexcused absence (personal absence not excused per State Ed Code)

VP

Verified present (Student was present for only one period)

VT

Verified tardy (Student was present for only one period, and was marked tardy or excused tardy)

VTY

More than 30 minutes tardy (cannot be marked by teachers – let attendance office know).

Attendance Office

Monte Vista Attendance Policy

Please follow the process even during Remote Learning.

Remember, it is the responsibility of the parent/guardian to correct all absences with the attendance office within two (2) school days. Failure to do so will result in a CUT for each absence.

ATTENDANCE POLICY FOR MONTE VISTA HIGH SCHOOL
Students and their parents are responsible to report individual attendance within 48 hours. Please review the attendance policy and adhere to the rules and regulations. It is the policy of SRVUSD that regular attendance and classroom participation are essential to a good education. Therefore, students shall attend and be punctual to all classes and activities to which they are assigned. If a student does not attend class and has not received teacher approval to be working elsewhere, the absence is considered a cut. It is the responsibility of the parent to verify all absences.

Parent/guardian 

Full Day Absences

Parents or Guardian: If you are calling your student out of school due to illness, please briefly detail symptoms of illness on the attendance line. If any of the symptoms described are identified by the Contra Costa Health Department, refer to the SRVUSD Covid-19 Requirements for the next steps. If you choose not to leave illness details, you will receive an email from the attendance office with additional information. It is our responsibility to maintain the health and safety of our school community and we ask for your cooperation. Your student’s private health information will not be shared beyond administrative or nursing staff.  Emails are not permitted to report absences.

Please give the following information:

Student’s legal name (please spell). No nicknames, please!

  • Grade
  • Reason for absence (failure to provide a reason will be marked as unexcused)
  • Date(s) absence 
  • Your name and relationship

Partial Day Absences
 
It is the responsibility of the parent/guardian to correct all absences by calling the attendance office within two (2) school days**.  Failure to do so will result in a CUT for each absence.  Emails are not permitted to report any absences.

**AR 5113 States that all absences which are not cleared within two (2) days after a student's return to school shall be recorded as unexcused (CUT).
 

ARRIVING LATE - Students who are not in the classroom when the bell rings are considered tardy and or absent.  Students must always sign in at the front office upon arrival before going to class even if a parent has called in.  Failure to complete this form will result in a cut.  Parents cannot clear these types of absences.  NO EXCEPTIONS.  Parents, please report all tardies and or absences.  Unreported absences will automatically turn into CUT per AR 5113.  
 

LEAVING EARLY -  A call from parent/guardian must be received prior to the student leaving campus.  Students must pick up an early release pass prior to the class they are leaving (this gets them out of class). Additionally, students must sign out at the Attendance Office before leaving campus.  Failure to complete this form will result in a CUT for any missed classes. Parents cannot clear these cuts. This is a safety policy that is strictly enforced. NO EXCEPTIONS. 

If a student becomes ill while at school (not feeling well, migraine, sick, etc.), he/she must report to the nurse's office immediately. 

Student 

Student responsibility for an absence includes

  1. Pick up off campus pass from attendance window prior to class starting.
  2. Show the pass to the teacher before class starts and then leave class at the designated time, sign out at the attendance window before leaving campus. 
  3. Do not leave classroom without a pass.
  4. During on-campus learning, student must sign in/out in the Attendance Office.
  5. If a student leaves campus without signing out in the attendance office, it is considered a CUT.
  6. Make up any assignments per class policy.

 

PLEASE NOTE:

Monte Vista High School is a closed campus per SRVUSD Board Policy and therefore students MAY NOT leave the campus during lunchtime. Leaving campus without signing out and a parent call is considered a CUT and recorded in attendance.
 

A doctor’s note is required as proof of absence for a medical appointment. The note may be faxed directly from the doctor’s office to attendance 925-743-1744.
 

An absence that has not been cleared by parents changes to “CUT” if not cleared within 48 hours.
 

All absences, partial or full day, must be cleared within 48 hours of return to school or they will automatically be considered a CUT.
 

Absences 

EXCUSED Absences
1. Illness
2. Medical appointments (with a note from doctor’s office)
3. Funeral services (immediate family)
4. Approved, school-related activities
5. Court appearances (with a note from the court)
6. Observation of religious holiday
7. Family emergency
8. Pre-Informed Absences (5 days or more with completed contract)
9. College visits/tours with a note.
 

Students should work in concert with their teachers to complete all make-up work within a timely and reasonable manner, commensurate with the length of their absence.

 

INDEPENDENT STUDY

To request an Independent Study Contract, a parent/guardian must submit a completed form to the Attendance Office.  Click here for an Independent Study Request Form. The Independent Study program is available to students who must leave school for 5 or more consecutive school days (AR 6158). This program provides students with the opportunity to maintain their grades and credits for their classes.

  • 5-10 day independent study contract: Must request at least three days in advance
  • 11+ day independent study contract: Must request and contact principal five to ten days in advance

 

Unexcused Absences include:
Personal/personal business

Out of town/vacations
Non-school related sport events/competitions/tournaments
Car trouble/traffic/carpool issues
Oversleeping
Excessive illnesses without a doctor's note
Medical appointments (video or in-person) without doctor's note
 

ILLEGAL ABSENCES
1. Cutting/leaving class without permission.
2. Forged phone call or no phone call from parent prior to student leaving campus.
3. Failure to sign in or out of school prior to leaving campus.
4. Failure to clear absence within 48 hours of returning to school.
 

Repeated offenses may require a parent contact. No make-up of class work is allowed for these reasons.
 

CONSEQUENCES FOR ILLEGAL ABSENCES
In addition to the following “drop” procedure students can receive disciplinary action due to cutting classes including work detail, Saturday School, and suspension. This policy is in effect for each semester.

Home teaching: is available for extended illnesses. Contact the attendance office.

 

Parent Contacted by Teacher
Parent Contact/Conference
Possible loss of credit
 

TARDY POLICY
Students are expected to be present in the classroom when the bell rings. An unexcused tardy is defined as being late to class without written notification from a staff member, and cannot be cleared. This policy is in effect for each semester.
 

1. Verbal warning by teacher
2. Written notice to student/parent by teacher
3. Monday school
4. Suspension/parent contact/contract established

 

ATTENDANCE phones

A-G Absence:  
925-552-2890
Eva Bruckner 


H-O Absence:  
925-552-2806
Nina Gellerman 

 

P-Z Absence: 
925-552-2817
Jennifer Kindle 

 

Office hours are 7:30am to 4pm on school days.  Please report all  absences by 9:00 a.m. to be cleared before the automated phone call home at 10am. 

Please see the Student Handbook for the complete attendance policy.